Annual duty-related travels and trainings allocations (DTTA)
| Introduction | DTTA Rules |Introduction
The duty-related travels and trainings allocations (DTTA) is provided by the sponsoring Government for work-related activities, such as participation in seminars, workshops, round-table discussions at national, regional, sub-regional and/or international level, etc.
The following rules apply to all SARCs but those funded by Denmark. Please click here to access the DTTA guidelines for Danish SARCs.
The DTTA is an allocation made by SARC-sponsoring countries on an annual basis and is available only during the donor-funded period of the SARC assignment. The amount of the allocation per annum is donor-specific and subject to change at short notice (see currently-applicable amounts in the table below). Where the SARC contract period is less than a year, the DTTA is pro-rated accordingly.
DTTA training activities are not supposed to be charged against Annual Leave.
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DTTA Rules
The DTTA is not used to cover the expenses of the programme policy and operations induction course.
The objective of the DTTA is to strengthen and further develop the SARC's knowledge and skills relevant to the SARC assignment, and thus to enhance his/her performance during the assignment. The DTTA is to be utilized throughout the assignment, not "in the last minute".
Utilisation of the DTTA funds must be requested in consultation with the SARC's direct supervisor. A member of the respective senior management team, who has the experience and background to enable him/her to make the appropriate decision, bearing in mind the benefit of the office and the SARC, makes final determination.
Written authorisation for charging relevant DTTA costs up to the amount allocated by the donor to the SARC's account is provided by the JPO Service Centre to the country office upon arrival of the SARC. Such authorisation is valid for the entire duration of the donor-funded SARC assignment. Unspent funds can be carried over to the following SARC contract year.
Only those accounting entries, which had been specifically authorised by the JPO Service Centre, would be accepted as valid charges to the respective SARCs' budget. Management of the DTTA account is decentralized to the country offices, including the monitoring of the amount available. It is incumbent, however, on the senior management of the country office to ensure that only those training/ learning activities, which are relevant to the SARC assignment, are authorized and that the following control mechanisms and guidelines are strictly adhered to:
- "Running balance" spreadsheets, showing all the transactions charged to DTTA (broken down by name) should be attached to all SARC budgets.
- As a general rule, the DTTA should not be used for language and computer training in view
of the fact that these types of training are a prerequisite for selection and are normally provided
by the sponsoring government prior to the SARC assignment. Language and computer training on
exceptional cases have to be authorized by the sponsoring government.
- The DTTA should not be used for studies leading to the obtention of a degree as this is a prerequisite for selection to the SARC Programme.
- The DTTA is intended for use in the country of assignment, but at the discretion of senior management, training/learning activities abroad as well as participation to regional JPO workshops may be exceptionally authorized.
- The DTTA should not be used to cover training and travel costs relating to training courses in the home country. Authorization from the sponsoring government is needed on exceptional cases.
- The ratio between training-related travel costs and training/learning per se should be reasonable. It is expected that travel and accommodation costs will not represent the major portion of the training/learning activity.
If SARCs or their supervisors are in doubt about the DTTA eligibility of an intended training they can consult with the JPOSC in advance.